Purchasing control for hospitality operators
Every purchase.
Approved, tracked, accounted for.
PurchSense is a purchasing management system that creates purchase orders to track every dollar you spend. We cut month-end reconciliation from days to hours, keep owner statements clean month-over-month, and give you the control to protect your margins across all properties.
Built inside a 60+ property operation — 400+ purchase orders and counting.
The Hidden Costs
Without purchase orders, spending becomes invisible. Month-end turns into a scramble. Reimbursable expenses slip through the cracks, eating directly into your margins.
No purchase orders means no control
Without structured POs, you have no record of what was approved, what was ordered, or what should be reimbursed. Informal purchasing is costing you more than you realize.
Month-end is a nightmare
Reconciling expenses without proper documentation turns every month-end into chaos. Most operators spend 15-20 hours per month tracking down receipts, matching invoices, and verifying spending—time that should go to running your business.
Lost reimbursable expenses erode margins
When owner expenses aren't tracked properly, you end up backbilling in future months, creating messy owner statements and accounting headaches. Without a system, tracking what needs reimbursement becomes guesswork instead of clean record-keeping.
What PurchSense Does
A purchasing management system that creates POs, simplifies month-end, and protects your margins.
Create Purchase Orders for Every Expense
Turn every request into a documented PO. Track what was ordered, who approved it, and which property it's for—including owner expenses that need reimbursement.
Automated Approvals Based on Your Rules
Set spending limits and approval workflows. Every submitted PO lands in the approver's queue on their dashboard—requester, property, amount, and line items at a glance. No more hunting down managers or wondering if something was actually approved.
Month-End That Actually Works
All your purchasing data is already organized by property, vendor, and date. Cut reconciliation time from 15-20 hours to under 2 hours per month. No more scrambling for receipts or chasing down missing invoices.
Never Miss a Reimbursable Expense
Tag owner expenses and personal charges as they happen. Track them automatically. Bill them back accurately. Keep owner statements clean month-over-month and eliminate backbilling headaches.
Complete Spending Visibility
See exactly what each property spends, which vendors cost you the most, and where your money goes. Use this data to negotiate better deals and cut wasteful spending.
Permanent Record of Every Purchase
Every PO carries its full history timeline—who submitted, who approved, every status change, timestamped and attributed. Access complete purchase history for audits, disputes, or financial analysis anytime you need it.
Works on Your Phone
Field staff raise POs from wherever they're standing. The full app—creating, reviewing, approving—works at phone size, with a dark mode for early turnovers and late nights.
From Approved PO to Vendor Cart
Approved POs become an ordering checklist. Paste item links when you create the order, then tick items off while you build the vendor cart—so what gets ordered is exactly what was approved.
How It Works
Three steps, and every one of them leaves a record.
Request from the field
Staff raise a purchase order from wherever they're standing — property, vendor, and line items, with owner expenses flagged from the start.
Approve from anywhere
The PO lands in the approver's queue, routed by your spending rules. Review and approve from a desk or a phone — no chasing anyone down.
Everything recorded
Every submission, approval, and status change is timestamped and attributed, so month-end, owner statements, and audits read straight from the record.
Who PurchSense Is For
- Hospitality operators managing multiple properties
- Organizations where purchasing decisions are distributed
- Teams ready to trade flexibility for consistency
- Operations that need a permanent record of spending decisions
Who It Is Not For
- —Single-location operations with simple purchasing
- —Organizations that need to manage multiple legal entities
- —Teams looking for a marketplace or payment system
- —Operations not ready for structured approval workflows
Stop Losing Money to Disorganized Purchasing
The true cost of informal purchasing adds up. PurchSense streamlines your operations, helping you reclaim wasted time, eliminate hidden expenses, and drive higher profitability across your entire hospitality portfolio.
Built for hospitality operators who want purchasing under control.
Founding Operator Pricing
PurchSense is newly commercial — sign up now and the rate you start at is locked for life, even as prices rise for everyone who comes later. See pricing